Rotabase runs your shifts, sign-ins, payroll statements, right to work checks and staff invoices in one place, for employed and self-employed staff alike.
Free for up to 5 staff. Staff accounts are always free.
Built with a UK security firm that runs door teams and festival crews, so it handles the paperwork other rota apps leave to you.
Post jobs and shifts, let staff apply or offer them directly, and see who is booked at a glance. Double booking and missing qualifications are blocked.
Staff sign in and out on their phone. HR approves hours, then downloads one payroll PDF for any dates, with holiday worked out for PAYE staff.
Record every check with a copy, see whose permission ends soon, and stop anyone without a valid check being booked.
Staff build invoices from the shifts they worked, plus mileage and bonuses. Export straight to Xero or QuickBooks.
Signed reports that can’t be changed afterwards, with HR notes and a PDF for insurers or the licensing authority.
Direct messages, job group chats, announcements and a team feed, so nobody misses a briefing.
Businesses must check everyone who works for them, not just employees, and keep copies. Rotabase records each check, keeps the copy safe and warns you before permission runs out.
One free account per person, for every business they work for.
Pay for the business, not for every person. Monthly prices shown; pay yearly and get 2 months free.
One free trial per business. Plans renew automatically until cancelled. Prices don’t include VAT because Rotabase Ltd isn’t VAT registered.
No. Staff accounts are always free. Staff keep one profile, with their qualifications and history, and can join more than one business.
Not for the Free plan. To start a free trial of a paid plan you add a card, and nothing is taken until the trial ends. Cancel before then and you pay nothing.
Yes. Cancel in Plan and billing. You keep your plan until the end of the period you’ve paid for, and your records stay available to download.
Yes. Set each person as employee, casual worker, self-employed or agency. Payroll staff get holiday worked out on the payroll statement; self-employed staff send invoices.
In a secure database with each business kept separate. Our Privacy Policy lists every supplier we use and where they are.
No. Rotabase Ltd isn’t VAT registered, so the prices shown are what you pay.
Anything else? Email support@rotabase.co.